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Current Opening

Charlton Baptist Church (CBC) is seeking a qualified candidate to serve in the role of Administrative Assistant. This will be a part-time position, serving 16 hours per week. Those interested should possess good communication skills, the ability to manage a professional office and strong computer proficiency. 

CBC is located at 50 Hammond Hill Rd. in Charlton, Massachusetts and is part of the Venture Church Network (formerly Conservative Baptist Association). We are a multi-generational congregation served by a full-time Lead Pastor and Associate Pastor and a part-time Children's Ministry Director. The Administrative Assistant will work in partnership with those staff members and several volunteer ministry leaders in service to our church and the Charlton community.

Job Description

Statement of Purpose:

The Administrative Assistant will minister to the pastors and staff by lightening their administrative load, including but not limited to all tasks outlined in the below description. The Administrative Assistant will be able to minister to the congregation by listening to their needs and providing important information to them regarding the functioning of Christ’s Body here at Charlton Baptist Church.  The Administrative Assistant will also minister to those outside the church by dealing in a Christ-like manner with those who call or visit the church for information and help. 

 

Reports to: Lead Pastor

 

Hours: Monday-Thursday, 9:00am-1:00pm (16 hours weekly)

 

Hourly Pay: $20 per hour

 

Duties:

Communication: The Administrative Assistant will be primarily responsible for the development and distribution for all written and online communication regarding church events and ministries. This will include, but may not be limited to:

  • Publishing weekly bulletins and inserts.

  • Ensuring bulletin boards are up-to-date and replenished with communication pieces.

  • Creation of weekly announcements (for use verbally, on social media and in ProPresenter).

  • Development and distribution of weekly e-mail communication (The Messenger and other church-wide announcements).

  • Maintaining the church website.

  • Publishing additional church publications upon request (servant manuals, annual reports, treasurer’s reports, etc.).

  • Management of church director, calendar and registrations (using Planning Center software).

 

Office Management: The Administrative Assistant will be responsible for managing office needs in support of CBC ministries. This will include, but may not be limited to:

  • Monitoring and purchasing office supplies.

  • Monitoring the condition of office equipment and notifying the appropriate individuals when repair or replacement is needed.

  • Managing the distribution of all incoming mail and deliveries.

  • Managing the church calendar and building use requests (in cooperation with the Servants).

  • Organizing and maintaining of all paper and electronic files for the church with the exception of employee and financial records (filing).

  • Organizing the volunteer work room.

 

Reception: The Administrative Assistant will serve as a welcoming presence for CBC, serving as an initial point of contact for all those who visit or call into the office. This will include, but may not be limited to:

  • Receiving guests who visit the CBC office.

  • Answering phones.

  • Screening all guests and phone calls to ensure individuals are connected to the appropriate staff member or ministry leader.

  • Ensuring all communication pieces provided in the sanctuary are well-stocked and organized in the appropriate locations (visitor cards, envelopes, etc.)

 

Key Competencies:

  • Effective communication skills (written and verbal).

  • Proficiency with computers and knowledge of general office software and ability to learn new software (Some currently in use, include: Mailchimp, Planning Center, ProPresenter, Canva, Web design software, Apple OS and Apple Office Suite, G-Suite, etc.)

  • Strong reading comprehension.

  • Good people skills.

  • Clerical knowledge and ability.

  • English language proficiency.

  • Creative ability.

 

Physical Requirements:

  • Standing.

  • Sitting.

  • Stretching.

  • Lifting 10 pounds or more.

  • Repetitive motion activities.

  • Kneeling.

 

 

Key Characteristics:

  • A committed Christian with proven integrity.

  • Willingness to embrace and support the church’s mission, vision, and core theological convictions.

  • Good time management skills.

  • A willingness to serve as part of and in support of a team and ability to work collaboratively.

  • Good people skills.

  • Dependability.

  • A servant’s heart.

  • Concern for others.

  • Flexibility.


If you are interested in serving in this position and would like to begin the process, please send a cover letter and resume to hiring@charltonbaptist.org.

Administrative Assistant

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